Human Resources Associate ( GS6)

Date limite: 23 Mars 2020

Description du poste:

• Job Number: 530563

UNICEF works in some of the world's toughest places, to reach the world's most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child,

KEY FUNCTIONS, ACCOUNTABILITIES AND RELATED DUTIES

a/ Processing of entitlements and benefits

• In consultation with supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF's HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.
• In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements

• Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC.

• Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

b) Recruitment and Placement

• Prepares and circulates internal and external advertisements.
• Liaises with candidates in the various stages of the recruitment process.
• Participates in the oral interviews and/or in administering written assessments and prepare assessment reports
• Advertises, shortlist, select sand final review all TA and FT vacancies for all GS staff.
• Prepares formal acknowledgement, offer and regret letters.
• Initiates and follows up on reference checks and academic verifications and ensuring the completion of other background checks.
• Monitors life-cycle of recruitment process to update supervisor as necessary.

c) Organization design and Job classification

• Participates in the review of GS positions specific JDs, ensuring effective application of ICSC methodology.

• Drafts and edits job descriptions to be submitted for classification for review by supervisor.

• Follows up and liaises with HQ and RO over status of requests to ensure timely completion.

• Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation

• Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.

• Compiles and analyses information and statistics related to posts and staff for reports on staffing trends

• Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.

d) Support in learning and capacity development

• In consultation with supervisor, researches and analyses data and information to help identify training needs within his/her office for the development of learning plans and other targeted training interventions.

• In consultation with supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office.

• Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders.
• Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.

• Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals

• Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.

e) Conflict management

• Follow up contractual status of staff members and consultants and advises supervisors on their, extension, renewal, closure.
• Prepare contract extension following recommendation by Supervisor
• Submit request for contract extension to GSSC and follows the process though
• Raises requisitions for issuance of contracts for individual consultants
• Prepares status of individual contracts and submits monthly reports to Supervisors

f) Management of onboarding and offboarding process

• Request, review and advise on establishment of TA
• Create TA position in VISION
• Manage post validity and funding
• Facilitate and follow-up on medical exam and/or medical clearance. Notify staff member/GSSC once staff member is medically cleared.
• Complete all local onboarding formalities such as orientation/ induction, grounds pass, security briefing, allocation of workspace, host country registration, etc.
• Complete all local offboarding formalities such as completion of the HR exit interview, completion of PAR clearance Form..

II. IMPACT OF RESULTS

HR Associates provide input into the design and development of improved transactional services and delivery processes. Working with a high degree of operational independence they are accountable for the achievement of overall service delivery results in one or more HR activities. The scope of HR work typically covers two or more transactional HR activities (i.e. recruitment, entitlements management and servicing, classification, staff development, performance management etc.) as generalist yet requiring the handling of complex and intricate HR matters on which quality and authoritative procedural advice is provided to the supervisor.

III. COMPETENCIES AND LEVEL OF PROFICIENCY REQUIRED

• Core Values: Commitment, Diversity and Inclusion, Integrity
• Core competencies: Communication (ii), working with people(ii), drive for results(ii)
• Functional competencies: analyzing (ii), learning and researching(ii), planning and organizing(ii), following instructions and procedures

IV. SKILLS

Technical:

• Extensive knowledge of HR principles, rules, regulations and procedures within the UN
• Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR systems.
• Ability to extract and format data and to solve operational problems
• Ability to organize own work, set priorities and meet deadlines

Interpersonal and communication:

• Takes responsibility to respond to internal and external service needs promptly and proactively; takes initiative to ensure that deadlines, rules and regulations are met. Uses own discretion to address unforeseen situations.
• Demonstrates a high degree of confidentiality, initiative and good judgment.
• Demonstrates courtesy, tact, patience and ability to work effectively with people of different national and cultural backgrounds

How can you make a difference?

REQUIRED QUALIFICATIONS

Education: Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.

Experience: A minimum of 06 years progressively responsible administrative or clerical work experience

Language requirements: Fluency in English is required. Knowledge of another official UN language or local language of the duty station is considered as an asset.

How to apply?

To apply to this job, please validate the button "Apply" following link: HERE

NB: Female candidates are encouraged to apply.